How to detect duplicate expenses

Fiscora compares supplier, invoice number, and dates against existing expenses to warn you about possible duplicates during AI review — see how to confirm an expense before you finalize.

When duplicates are flagged

1. Open an expense in Needs review or confirm a manually entered expense.
2. Fiscora checks for matching supplier invoices already stored in the organization.
3. A yellow warning banner lists the possible duplicate records.

What to do next

1. Open the listed matching expense and compare supplier, invoice number, date, and amount.
2. If it is the same document, cancel confirmation and remove or ignore the duplicate upload.
3. If the records are different, continue reviewing and confirm when the data is correct.

Before confirming

1. Read the duplicate confirmation prompt carefully if it appears after you select Confirm.
2. Confirm again only when you are sure the expense is not already recorded.
3. Keeping duplicates out at review time makes reports and tax exports more reliable.